Interview reminder email template
Use this job interview reminder email template to refresh candidates’ memory about a scheduled meeting or give them important information before their interview.
With this email, you can remind candidates about the following:
- The exact day and time of the interview, particularly if it was scheduled more than a few weeks earlier
- To bring their ID or other documents (e.g. portfolio or assessment) to the interview
- Your office’s location along with directions on how to get there
- Credentials or login details if you’re interviewing via a video platform
Sending this reminder email before interviews can help improve candidate experience. For example, candidates will appreciate that you went the extra mile to contact them and give them all the information they’ll need to come prepared at their interview.
You can also avoid potential misunderstandings that might delay the hiring process and frustrate candidates. For example, when candidates who are about to enter a video interview don’t have the login info at hand, they could be late to the call or even get flustered – never a good thing especially for a coveted candidate.
Keep this email brief and make it clear from the subject line that it’s a reminder for your upcoming interview. If you’re contacting candidates to schedule interviews, check our interview confirmation email template.
Interview reminder email template: Example 1 (in-person interview)
Email subject line
Reminder for interview with [Company_name] / [Tomorrow’s] interview for the [Job_title] position
Email body
Hi [Candidate_Name] / Dear [Candidate_Name],
We’re looking forward to meeting you [tomorrow] – as we agreed, [the recruiter/ hiring manager’ name] will welcome you at [time] in our offices.
[Please make sure to bring your ID with you, as the security guard will ask for it upon your entry. Here’s a link with directions to our offices. Feel free to call me at 1-444-555-2222 if you need further information.]
Email sign off
Thanks,
[Your name]
[Email signature]
Interview reminder email template: Example 2 (video interview)
Email subject line
Reminder for interview with [Company_name] / [Tomorrow’s] video interview for the [Job_title] position
Email body
Hi [Candidate_Name] / Dear [Candidate_Name],
We’re looking forward to speaking with you tomorrow – as we agreed, [the recruiter/ hiring manager’ name] will meet you over our video platform [name of vendor].
[To log in to the call, click on this link and then use the following details:
Username: JobTitle_Company
Password: 123456
If possible, connect a couple minutes earlier to make sure your camera and microphone are working properly. If you experience any technical issues, feel free to contact me via email or call me at 1-444-555-2222.]
Email sign off
Thanks,
[Your name]
[Email signature]
Frequently asked questions
- Why is sending a reminder email before interviews beneficial for the candidate experience?
- Sending reminders showcases proactive communication, ensuring candidates feel valued and informed, enhancing their overall experience with the company.
- How does an interview reminder email prevent potential misunderstandings in the hiring process?
- By reiterating essential details, the reminder ensures clarity, minimizing chances of candidates missing out on important requirements or making logistical errors.
- What are the key details to include in a reminder for an in-person interview?
- Include the exact date, time, location, directions, and any documents or IDs they should bring, ensuring they're fully prepared.
- Why is it essential to provide login details for a video interview in the reminder email?
- Providing login details ensures the candidate can access the video platform smoothly, avoiding delays, and helping them stay calm and focused.
- How can candidates prepare effectively for a video interview using the reminder email?
- Candidates can ensure their tech is set up correctly by logging in early, checking their camera and microphone, and having the provided contact details handy for any issues.