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New employee/new hire welcome letter (HR) sample template

As an HR professional, you want to help new employees acclimate in their workplace. Use this new hire welcome letter template to start an effective onboarding process

Dear [employee’s name]

Welcome on board! We’re delighted that you are joining us. We were impressed with your background and skills and we can’t wait to see you in action.

Please come in on [insert date] at our offices [insert address/floor], where Human Resources will be be there to welcome you. We have organized your first day to help you settle in properly. Here’s an outline of what to expect:

  1. You will take some time at the beginning to sign the employment contract and any other necessary paperwork
  2. You will familiarize yourself with your workstation and set up accounts and any other hardware
  3. You’ll get time with your team leader who will brief you on the position and responsibilities
  4. We’ll have induction training on the basics like policies, company products and perks
  5. At lunchtime, HR will introduce you to your colleagues

To help you familiarize yourself with the company, we have arranged your access to our employee directory here: [insert link]. We want to ensure that you feel comfortable and hit the ground running.

Our dress code is [business casual]. Don’t forget to bring your ID. We have enclosed benefit forms and the employment contract so you can have time to review them before you sign.

You can find out more about the company’s culture in our Employee Handbook (enclosed). We’re confident that you’ll be a real asset for our company. Looking forward to welcoming you in person!


[Your name]
[Your signature]

More onboarding resources:

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